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Privacy Policy

We value your trust and are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, share, and keep safe the information you provide, and your rights related to it — globally.
If you have any questions, please contact us at [email protected]

1. Scope & Applicability

This policy applies to all data collected via www.medvarsity.com / medvarsity.ai, mobile apps, APIs, and related services (collectively, the “Services”).

It covers users worldwide (students, faculty, visitors, healthcare professionals) who access our Services from any country.

It includes AI-driven features — e.g. personalized recommendations, adaptive learning, analytics.

2. What Data We Collect & How

We collect several types of information based on how you interact with our services. This includes details you provide during registration, such as personal and professional information that helps us verify your identity, assess eligibility, and manage your account. We also collect information related to your learning activity — including your engagement with courses, assessments, and progress — which enables us to design personalized learning paths and deliver adaptive educational experiences aligned with your goals.

In addition, we gather technical and analytical data such as device identifiers, usage patterns, and session details. This helps us improve platform performance, enhance security, and better understand user behavior to refine our offerings. To make your experience seamless, our platform uses cookies and similar technologies. These allow us to maintain login sessions, remember your preferences, personalize your interface, and support analytics and service optimization.

We also collect information you voluntarily submit as part of course participation, such as uploaded files, discussion posts, feedback, or project submissions, which are used solely for educational, collaborative, and assessment purposes. In certain cases, we may receive limited information from third-party integrations or service providers, such as payment processors or learning partners, to facilitate transactions or enable access to integrated systems.

Finally, we may collect specific professional credentials or qualifications that are necessary for regulatory compliance or course eligibility. Such data is treated with the highest level of protection and processed only for legitimate educational and accreditation purposes. All personal data is collected lawfully, fairly, and transparently, and used only for the purposes described in this Privacy Policy.

3. How We Use Your Data

We use your data for these primary purposes:

  • Delivery of Services: Enroll you in courses, track progress, issue certifications, enable hospital clinical postings.
  • Personalization & AI: Tailor course modules, remedial content, learning paths, and prompts based on your performance and profile.
  • Communications: Send you updates, announcements, reminders, and support messages.
  • Quality, Analytics & Improvement: Understand how features are used, detect performance bottlenecks, improve algorithms and content.
  • Fraud Prevention & Security: Detect unusual access, prevent academic dishonesty, maintain secure systems.
  • Legal / Compliance / Disclosures: Respond to lawful requests, audits, regulatory requirements in different jurisdictions.

We will not use your data in a way incompatible with this privacy policy without your explicit consent.

4. Legal Basis for Processing (for EU / GDPR & similar regimes)

If you are in a jurisdiction that requires a legal basis (e.g. the EU under GDPR), our bases include:

  • Contractual necessity: To deliver the courses and Services you request.
  • Legitimate interests: Improving our platform and user experience (balanced with your rights).
  • Consent: For optional processing such as personalized marketing, AI profiling beyond core functionality.
  • Legal obligations: To comply with laws, audits, or safety obligations.

Where required by law, we will explicitly seek your consent and allow you to withdraw it.

5. Sharing and Disclosure of Data

We may share your information with:

  • Hospital or clinical partners: For clinical training placements, assessments, accreditation purposes.
  • Service providers & vendors: E.g. cloud hosting, analytics, email platforms, payment gateways — under contract and confidentiality obligations.
  • Affiliates / subsidiaries: Only where needed for joint operations or platform support.
  • Legal / regulatory authorities: When required by law or to protect rights and safety.
  • Anonymized / aggregated data: For reporting, publications, platform analytics (no personally identifiable data).

We do not sell your personal data to third parties for marketing purposes.

6. Cross-Border Transfers & Data Residency

Because we serve global users, your data may be transferred to, stored, or processed in countries outside your home jurisdiction (e.g. India, US, EU, etc.).

We maintain standard contractual safeguards, encryption, and security protocols when transferring data to jurisdictions with weaker privacy laws.

If you require data residency in your country (e.g. under local laws), please contact us, and we’ll explore feasible solutions.

7. Retention & Deletion

We retain your personal data as long as your account is active or as needed to provide our Services.

You may also request deletion of your data, subject to legal, educational, or accreditation obligations.

8. Security Measures

We use industry-standard security measures including:

  • Encryption (in transit and at rest)
  • Access controls, role-based permissions
  • Regular security audits, vulnerability testing
  • Logging & monitoring of suspicious events
  • Anonymization / pseudonymization where feasible
  • Strict confidentiality agreements with all vendors

However, no method is entirely immune to risk — please take precautions on your end (secure your login, choose strong passwords, etc.).

9. Your Rights & Choices

Depending on your jurisdiction, you may have rights such as, Access (view your data), Correction / rectification, Deletion / erasure, Restriction or objection to processing, Data portability, Withdrawal of consent (for non-essential processing). You can also manage cookies via browser settings, or use our settings page to disable non-essential cookies or personalized tracking. To exercise any of these rights, contact us at [email protected]. We’ll respond typically within 30 days (or as required by local law).

10. Cookies & Tracking Technologies

Our Services use cookies, local storage, web beacons, and similar technologies.

We use strictly necessary cookies (login session, course progress) and optional cookies (analytics, personalization).

You can opt out of non-essential cookies via your browser settings or our cookie consent banner.

For third-party advertising networks, you can consult their privacy policies or opt-out via tools like AdChoices and Network Advertising Initiative.

11. Children & Minors

We do not knowingly collect personal information from children under 16 without verifiable parental consent (or applicable threshold in your country).

If you believe a minor has registered, please contact us immediately, and we’ll remove or anonymize their info promptly.

12. Changes to This Policy

We may update this policy periodically to reflect changes in technology, legal requirements, or our practices.

When we do, we will post the new version with a revised “Last Updated” date.

For material changes, we may notify active users via email or platform notice.

13. Contact Information

If you have any questions, concerns, or requests about your data or this policy, please contact:

Medvarsity Technologies Pvt Ltd
Email: [email protected]

Update

This Privacy Policy was last updated on Friday, October 17th, 2025. If we update, amend, or make any changes to our privacy policy, those changes will be posted here.